When it comes to planning a trip, whether for business or leisure, one of the most crucial (yet often overlooked) details is noting dietary requirements. Many travellers skip over this box, thinking it’s a minor issue, or because they “don’t want to be a bother”. However, being transparent and clear about dietary needs can be the difference between a fantastic travel experience and one filled with stress, discomfort, or even health issues. By trying not to “be a bother” by not putting your requirements on the form, the chance is that you’ll become a big bother – for more people than just yourself!

So here’s why telling us your dietary requirements are important when booking travel:
1. Safety First: Avoid Health Risks
For those with severe allergies or intolerances, such as crustacea, gluten, egg, lactose or nut allergies, consuming the wrong food can lead to serious health problems. When hotels, airlines, or cruise lines know your requirements in advance, they’re far better equipped to keep you safe. They can inform staff to avoid cross-contamination or make necessary adjustments to avoid potential allergens.
In some countries, ingredients that are less commonly restricted (like nuts or shellfish) are used frequently. Being open about your requirements ensures staff will be cautious and aware of your needs, minimising the risk of unintentional exposure.
2. Improved Culinary Experience
Being upfront about dietary preferences—whether for medical, ethical, or personal reasons—often leads to a much richer culinary experience. Hotels and restaurants can offer customised menus or adapt existing options to cater to your preferences, making mealtime both enjoyable and stress-free.
This is particularly important if you follow a specific diet, such as vegan, vegetarian, kosher, or halal. Many destinations have limited options for specialty diets, and advanced notice allows them to source suitable ingredients and prepare meals that genuinely meet your preferences.
3. Reducing Waste and Saving Resources
Travel providers, especially those like Railway Adventures, that provide many meals on their itineraries, like to plan based on the needs or preferences of their guests. If they know your needs ahead of time, they can avoid preparing meals that won’t be eaten, reducing food waste. This approach conserves resources and respects the creativity and labour that goes into meal preparation.
For instance, if a hotel or airline knows you’re lactose intolerant, they won’t stockpile dairy products for you that will end up discarded. Instead, they’ll use that information to prepare something that fits your needs.
4. Cultural and Dietary Awareness Abroad
In certain destinations, dietary customs can vary widely. Some regions, for example, may not be familiar with certain allergens or dietary practices, which can make it challenging to explain your needs on the spot. Declaring your requirements early allows travel companies like Railway Adventures to make necessary arrangements and educate their local partners, ensuring a seamless experience.
5. A Smoother, Stress-Free Journey
Let’s face it, sometimes travel can be stressful, especially if you’re constantly worried about what’s safe to eat. Being upfront about dietary needs takes the guesswork out of mealtimes and allows you to relax and fully enjoy the experience. When meals are planned with your needs in mind, there’s no need to double-check every ingredient or worry that you’ll be stuck without options.
6. Support a Culture of Inclusivity and Accommodation
Being honest about dietary requirements is the best way to educate the travel industry that dietary diversity is essential. When travellers consistently share their needs, it encourages companies to prioritise diversity and inclusivity in their meal planning, accommodations, and staff training.
As a result, more businesses begin to offer diverse menu options, better accommodate people with dietary needs, and create safer environments for all travellers. By being upfront, you’re playing an active role in making travel more inclusive for everyone.

Final Thoughts
Your dietary requirements are a part of who you are. They impact your health, comfort, and ability to enjoy your journey to the fullest. When booking travel, don’t skip that box or assume it doesn’t matter. You are not being a bother by being truthful about your needs! Be honest and clear about your requirements and give your hosts and tour leaders the opportunity to ensure a safe and satisfying travel experience. After all, everyone deserves to eat well and travel worry-free.